Privacy Policy
California Native Bee Society
Effective Date: January 1, 2026
The California Native Bee Society, also referred to as CalNBS, “we,” “our,” or “us,” is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at https://calnbs.org or interact with our services, events, programs, forms, newsletters, donations, or other offerings.
1. Information We Collect
Personal Information You Provide
We may collect personal information that you voluntarily provide to us, including:
- Name
- Email address
- Phone number
- Mailing address
- Payment information, if making donations, purchases, memberships, or event payments
- Information submitted through contact forms, newsletter sign-ups, event registrations, volunteer forms, surveys, or other website forms
Automatically Collected Information
When you visit our website, we may automatically collect certain information, including:
- IP address
- Browser type and version
- Device information
- Pages visited
- Time spent on the website
- Referring website or search engine
- Cookies and similar tracking technologies
Information From Third Parties
We may receive information from third-party service providers, including:
- Payment processors
- Email marketing platforms
- Website analytics providers
- Event registration platforms
- Donation or membership platforms
2. How We Use Your Information
We may use the information we collect to:
- Provide, operate, and improve our website, services, events, and programs
- Respond to inquiries and contact form submissions
- Process memberships, donations, purchases, payments, or event registrations
- Send newsletters, updates, educational content, event notices, and organizational communications
- Manage volunteer opportunities, event logistics, and community programs
- Track website performance, visitor behavior, and analytics
- Maintain website security and prevent misuse
- Comply with legal, financial, tax, reporting, or regulatory obligations
3. Sharing Your Information
We do not sell or rent your personal information.
We may share your information with trusted third parties when necessary to operate our website, provide services, process payments, manage communications, or comply with legal obligations. These third parties may include:
- Email marketing platforms
- Payment processors
- Donation platforms
- Membership or event registration platforms
- Website hosting providers
- Analytics providers
- Legal, accounting, or compliance professionals
- Event partners, only when necessary for registration, coordination, logistics, or safety
We may also disclose information if required by law, court order, subpoena, legal process, or government request, or if we believe disclosure is necessary to protect our rights, safety, property, users, volunteers, event participants, or the public.
Third-party service providers are expected to protect your information and use it only for the purposes we specify.
4. Cookies and Tracking Technologies
Our website may use cookies, analytics tools, pixels, or similar technologies to:
- Improve website functionality
- Improve user experience
- Remember preferences
- Track site usage and performance
- Understand how visitors interact with the website
- Support website analytics and security
You can modify your browser settings to block or delete cookies. However, some website features may not function properly if cookies are disabled.
5. Payment Information
If you make a donation, purchase, membership payment, or event payment through our website, payment information may be collected and processed by a third-party payment processor.
California Native Bee Society does not store full credit card numbers or complete payment account details on its website unless expressly stated. Payment transactions are subject to the privacy policies and terms of the applicable third-party payment provider.
6. Email Communications
If you sign up for our newsletter, register for an event, become a member, make a donation, submit a form, or otherwise provide your email address, we may use your email to send communications related to California Native Bee Society.
These communications may include educational updates, event announcements, organizational news, donation information, membership updates, volunteer opportunities, and related content.
You may unsubscribe from marketing or newsletter emails by using the unsubscribe link included in those emails or by contacting us at info@calnbs.org.
7. Data Security
We use reasonable administrative, technical, and physical safeguards to help protect your personal information from unauthorized access, disclosure, alteration, or destruction.
However, no method of online transmission, website hosting, email communication, or electronic storage is completely secure. We cannot guarantee absolute security of your information.
8. Data Retention
We retain personal information only for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law.
Retention periods may vary depending on the type of information, the reason it was collected, legal obligations, accounting requirements, donation records, membership records, event records, or organizational needs.
9. Your California Privacy Rights
If you are a California resident, you may have certain privacy rights under applicable California privacy laws, including the right to:
- Request access to the personal information we hold about you
- Request correction of inaccurate personal information
- Request deletion of your personal information, subject to certain exceptions
- Request information about how your personal information is collected, used, or shared
- Opt out of the sale or sharing of personal information, if applicable
- Receive equal service and treatment regardless of whether you exercise your privacy rights
California Native Bee Society does not sell personal information.
To submit a privacy request, please contact us at info@calnbs.org.
We may need to verify your identity before processing certain privacy requests.
10. Third-Party Links
Our website may contain links to third-party websites, resources, payment platforms, registration platforms, social media pages, video platforms, partner organizations, or external tools.
We are not responsible for the privacy practices, content, security, policies, or actions of third-party websites or services. We encourage you to review the privacy policies of any third-party websites you visit.
11. Children’s Privacy
Our website is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13.
If we learn that we have collected personal information from a child under 13 without appropriate consent, we will take reasonable steps to delete that information.
12. Photos, Events, and Public Participation
California Native Bee Society may host or participate in public events, workshops, field activities, meetings, volunteer programs, educational programs, or community activities.
Photos, videos, audio recordings, screenshots, or other media may be taken during these activities for educational, archival, promotional, reporting, website, social media, or organizational purposes.
If you have concerns about being photographed or recorded, please contact us before the event or notify an event organizer at the event.
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. The updated version will be posted on this page with a revised “Effective Date.”
Your continued use of the website after an updated Privacy Policy is posted means you acknowledge the revised policy.
14. Contact Us
If you have questions about this Privacy Policy or would like to submit a privacy request, please contact us at:
California Native Bee Society
Email: info@calnbs.org
Website: https://calnbs.org